Bring 21st-century management to offices, campuses and facilities with Folio Building Access & Identity Control.

The Real Challenge for Real Estate in 2021

Are you leveraging enough value from the most expensive item on your balance sheet?

Globally, real estate giant JLL found that 42 per cent of commercial office space is underused and WeWork state that conference room utilization is only at 50 percent; with desk utilization often reported below 60 percent.*

Could Smart-Buildings be the answer to greater utilization and better real estate asset returns?

Employee desks empty
of the time*

Executives fear
of employees reluctant to return

US Retail & Office Indices
Decline 2020-2021

Equity in REITs
Decline on the S&P

"A greater focus on spaces which emphasize face-to-face interaction is likely as office space is redesigned or repurposed away from individual full-day occupancy desks... Over the longer term, occupier demand is expected to gravitate toward technology-heavy smart office buildings, reflecting their ability to support companies’ environmental, sustainability, health and wellness initiatives. Therefore, reduced demand for lower-quality assets over the longer term seems likely."

The Future of Global Office Demand Research - JLL June 2020

Folio benefits for your workplace

  • Efficiency - Digitise your identity verification and access control
  • Value - Drive more utility into your portfolio with use on an “as needed” basis
  • Safety - Reduce reception queues, multi-contact surfaces and in-person registration

Transform your workplace

  • Scalability - Cloud based digital identity management and pass issuance.
  • Ecosystem - Connects with third party identity, access and visitor management solutions.
  • Dynamic - Configure passes to deliver experiences like hot-desking, food delivery and room bookings, based on permissions.

Building Access Workflow

Why use Folio?

Corporates and Real Estate Services:

Evolving 21st-century working habits are putting unprecedented pressure on real estate portfolios. Ensure your facilities are dynamic workplaces, where staff and visitors can request access and be identity-checked remotely so that real estate efficiency can be quantified and improved. Offer staff and visitors consent-driven identity verification on their smartphones, where their pass can be issued in under 60 seconds. Use advanced biometrics to improve security and privacy but still retain easy access to the operational data you need.

  • Offer staff/visitors next generation access experience
  • Make your real estate work for your end customers, and for you
  • Protect real estate with biometric access control

Access Control Services:

Easily integrate with Folio to offer remote Identity Verification and credential issuance, compatible with existing infrastructure for access control. If only physical cards are supported, these can be picked up on the day but without the need to wait for an IDV check – just present the digital pass with your photo and receive your physical twin. If you have self-service stations then scan your Folio digital card and be issued with the physical one. Move to a next-generation access control experience by reaching out today.

  • Support contactless/remote Identity Verification
  • Ensure the highest security levels linked to a biometrically verified identity
  • Comply with global data privacy standards

Identity Services:

Partner with Folio for remote Identity Verification using advanced biometrics and allow users to consume your digital credentials in their own multi-purpose wallet. All permissioning is retained by the identity provider and stored only on the end-users mobile device – NOT by Folio. Benefit from multiple integration options and scalability with a SaaS-first approach.

  • Add remote biometric pre-registration to your offering
  • Allow users to consume your digital credentials in their own, agnostic wallet
  • Multiple integration options

Case Study - Multinational Corporation (MNC) Campus Solution

A global MNC wishes to increase the utilisation of their facilities. With over 1000 buildings across 200 global locations, the real estate portfolio is a vital component to their balance sheet and of their global competitive advantage.

Due to the COVID-19 pandemic, utilisation of their sites dropped by over 50%. In response the MNC decided to create co-location open office spaces, inviting third party businesses, organisations and individuals to “rent” the under-utilized spaces.


Target 1

Self registrations

Target 2
Increase facility utilisation

Target 3
In-app revenues

MNC Objectives

  • Drive a higher level of utilization by opening facilities to 3rd party tenants and sub-contractors.
  • Deploy a hyper-secure, contactless and scalable identity management solution for access management.
  • Create new revenue-generating opportunities.
  • Be able to rapidly scale and replicate the solution globally.

The Solution

Folio deployed a Mobile Wallet solution to enable all visitors and contractors to pre-register to gain access privileges. Using Folio ID-Pass and Advanced Biometrics, secure Identity Verification (IDV) is determined before the issuance of visitor passes.

Once the IDV process has been completed the Building Management Software issues a secure time-based access pass to the verified individual with all sensitive data stored on the user's own device.

Working with 3rd party door access and security systems, the visitor can use their smartphone to open doors or to verify their credentials on request. This replaces the need for paper or plastic passes as well as streamlining registration, issuance and security procedures.

With Mobile Wallets now being a fundamental part of visitor management and access control journeys, additional in-app user experiences and revenue streams have become available. For example pre-ordering food, pay-as-you-use meeting rooms and parking permits.


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