Is your office a ghost town? Then it's time to open your doors to new ideas!

by Nik Maguire

Will we ever go back to using cities and offices the same way after the pandemic? This is the question headlining many business periodicals, property magazines, and city lifestyle supplements.

Though it's not just the exodus from cities driving change, perhaps a whole new workplace culture is emerging.

Recently floated Coinbase and close rival Binance are two multi-billion-dollar financial exchanges that are opting for no head office, instead choosing a distributed workforce... an employee blockchain, if you like. Where employees are working from homes, co-working spaces, and smaller offices globally rather than centrally.

WeWork state that conference room utilization was only at 50% pre-pandemic with desk utilization often below 60% and with Zoom seeing over 300 million daily meetings during the pandemic, the idea of our offices being over capacity any time soon seems unlikely.

If you don't have the luxury of waving a magic wand over your real estate commitments and if the thought of the largest item on your balance sheet remaining underutilized is making you sweat, perhaps technology can offer a solution to those empty corridors. 

A new way of increasing office usage!

Well, it may not surprise you that we believe Digital Identity Wallets can help get those reception doors revolving once more: 

Secure 3rd party tenants!

Have you considered subletting your offices to partners, resellers, sub-contractors, developers, non-competitive similar-sized companies?

Most companies have contractors or integrators from 3rd parties working in their facilities from your IBM engineer to an ISO consultant.  So why not go one step further and monetize this?  Bringing in new incremental revenue from an underutilized asset!

Sure, there may be some rooms and filling areas out of bounds but if you could resolve security, health and safety, and logistical concerns, this could be a great way of ensuring business continuity for your employees while making your buildings, well, ...smarter.

Here are 3 ways the Folio app can facilitate your facilities as a shared office space:

Digital Reception

Remote registration of visitors and temporary contractors can be done through Smart Wallets, removing the burden from receptions and reducing queues for visitor passes and lanyards. (nobody wants to queue in a social distancing world).

Passes containing maps, health and safety information, and campus details are issued directly to visitors' smartphones following a simple online registration process.

Security

Passes can contain QR codes that are scanned to verify the visitor and their credentials.  For instance, a QR code on a day's visitor pass can be scanned at the security door to authorize entry, all contactlessly.

Taking this one step further biometrics can be added to the workflow to provide increased assurance that the Pass is not just issued to the smartphone but to the smartphone holder themselves.

This allows for the segmentation and zoning of your facilities enabling shared spaced and secure areas to require separate access levels.

In-App Purchases

Among the many benefits of a Smart Wallet is the ability to make purchases or micro-transactions:  

Book a meeting room; purchase lunch; order stationery; rent a car parking space!

The convenience of these 'in app' service options are a sure-fire way of generating incremental revenue from visitors, contractors, and 3rd parties on site.


At Folio, we have developed these services and are working on many more to help increase the utilization of office space safely and productively.

Is it time for you to open the door to new ideas on how to better utilize your facilities? 

To learn more about Folio Smart Building Solutions visit: https://folio.id/solutions/visitor-management-and-access-control

 


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